Reconcile inventory

Reconcile inventory is the repair tool for raw materials whose stock figures have drifted away from Shopify’s. It compares the two side by side, location by location, and applies the side you choose.

Note

Looking for finished goods? Pre-assembled stock has its own reconcile, with its own dialog and its own rules about what counts as a difference — see Reconcile pre-assembled stock.

On this page

• When to reach for it
• Step by step
• Choosing a side
• Common gotchas

When to reach for it

• You adjusted stock directly in Shopify for a batch of materials and want Assemblified to catch up.
• A shared component’s numbers look off after a busy period and you want a side-by-side comparison before deciding anything.
• You’re setting up a shop and want Assemblified’s figures seeded from what Shopify already holds.

Step by step

1. Open the Raw materials list.

2. Start the reconcile — either from one material’s ⋯ menu (Reconcile inventory) or, for several at once, by ticking rows and choosing Reconcile inventory in the bulk bar. A selection is walked one material at a time, so the dialog tells you which material you’re on.

3. Read the comparison. One row per location: Assemblified’s figure, Shopify’s figure, and the difference, with a total underneath. Download PDF saves the comparison if you want it on record before anything changes.

4. Answer Which side is right? — either Shopify’s numbers are rewritten from Assemblified’s, or Assemblified’s are rewritten from Shopify’s.

5. Check the preview. Only the locations that actually differ are listed, each with its current value, the value it becomes and the change. A material whose two sides already agree says so and has nothing to apply.

6. Apply it, then move on to the next material in the selection — or skip it and leave it as it is.

Choosing a side

Situation	Choose
Someone counted or adjusted stock in Shopify and that figure is the true one	Shopify wins
Assemblified’s figure reflects what you actually have and Shopify has drifted	Assemblified wins

There is no undo — the side you pick overwrites the other. When you’re unsure, download the PDF first.

Common gotchas

• A failure stops that material, not the run. If one material can’t be compared or written, the dialog says so for that material and you can skip past it to the rest of the selection.
• Closing early leaves the rest untouched. Materials you never reached are simply not reconciled — nothing is applied in the background.
• Reconcile is not Synchronize with raw materials. Synchronize recalculates what a finished good displays as available from its components; reconcile fixes stored stock figures. See Dynamic adjustment.
• Virtual materials have nothing to compare. Reconcile is offered only for Shopify-linked materials.

Where to next

• Reconcile pre-assembled stock — the finished-goods equivalent.
• Raw materials list — the other actions on the same menu.
• Inventory tracking — how stock figures are kept in the first place.